Job Description

Program & Events Coordinator

Macomb County Chamber of Commerce

Business Overview:

The Macomb County Chamber is a dynamic membership organization serving as the leading voice for businesses and advocating on key issues in Macomb County. We operate in a fast-paced, collaborative office environment and are seeking an exceptional candidate to join our dedicated team.

Position Overview

Title: Programs & Events Coordinator

Reports to: CEO

Classification: Exempt (Full-Time) Location: Office-based with time at events and member locations

Position Summary

The Programs & Events Coordinator is responsible for planning, coordinating, and executing all Chamber events, including signature annual events such as the Annual Meeting, Athena Awards, Golf Tournament, 40 Under 40, and the Hall of Fame. This role requires a highly organized, self-motivated, and results-oriented professional who can manage multiple tasks, build strong relationships, and deliver high-quality events that support the Chamber’s mission.

Key Responsibilities

• Event Planning & Execution:

o Plan and coordinate logistics for all Chamber meetings and events (on-site and off-site).

o Manage event promotion, finances, sponsorships, and logistics for successful execution.

o Oversee event registration, check-in, payment collection, and setup.

o Ensure events meet financial and attendance goals, providing post-event reports

• Sponsorship & Revenue Development:

o Develop sources of non-dues revenue through sponsorships, partnerships, and donations.

o Solicit sponsorships and auction donations for Chamber events.

• Vendor & Partner Relations:

o Establish and maintain vendor relationships, securing preferred pricing for events.

o Negotiate contracts to ensure cost-effective event execution.

• Administrative & Committee Support:

o Serve as a liaison for the Programs & Marketing Committee, Shop Local Committee, and other committees as assigned.

o Produce invitations, thank-you letters, and event-related correspondence.

o Maintain and distribute a two-month Chamber events calendar.

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• Continuous Improvement & Strategic Planning:

o Analyze event schedules and develop strategies for optimizing resources and communication.

o Benchmark activities to identify best practices and implement improvements.

Qualifications & Skills

• Bachelor’s degree in a related field or equivalent work experience.
• 2-4 years of experience in event planning, chamber/association management, or nonprofit work preferred.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Strong negotiation skills and ability to build relationships with vendors, sponsors, and stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving skills and ability to remain calm under pressure.

Physical Requirements

• Ability to stand, walk, kneel, and bend for extended periods.
• Ability to lift and carry up to 30 pounds.
• Comfortable working on a computer for extended periods.

Compensation & Schedule

• Salary: Commensurate with experience and qualifications.
• Schedule: Monday to Friday, with occasional evenings and weekends required for events.

How to Apply

Interested candidates should submit a cover letter, resume, and three professional references via email to [email protected].

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